Wedding in Ukraine: Visa and wedding transcription

Now with all our documents ready:

– 2 Photos of the Ukrainian citizen
– Wedding certificate legalized and translated in Italian
– Passports

you can go to the Italian embassy in Kiev and ask for the transcription of your wedding and then apply for the visa.

Wedding transcription

This is the first thing you need to do. Go to the office, (the “carabiniere” at the entrance will show you were to go) and give your translated wedding certificate. The embassy will give you back a copy of it to be used when you will apply for the visa.

The embassy will not give you back the original of the wedding certificate. So apart from the copy for the visa office, ask also for an extra copy, authenticated, which you will need once in Italy.

Visa application

Now go to the visa office, the door just after the entrance of the embassy. Here you need to fill out 3 forms:

– 2 copies of the visa application (one they will give you back as receipt)
– the declaration for the “ricongiungimento familiare”

Fill out the first 2 forms answering to the questions with exception of those with the asterisk, which are not required.

The second form is a simple declaration where you ask the visa for your husband or wife.

A copy of these modules is available on the site of the Italian embassy in Kiev:

Type of visas:

– Ricongiungimento familiare
– Familiare al seguito

The difference is very simple: If you travel back to Italy together with you husband or wife then apply for the visa “familiare al seguito” if not then apply for the other one.

If you apply for the visa “familiare al seguito” it is possible that it will be released faster. In this case you need to give also a copy of your tickets for to show that you really travel together.

Required time and difficulties

This kind of visa is give without particular trubles since the Ukrainian citizen is your wife or husband and so you have the right to keep your family together.

In general this visa is issued in few days. It is refused only for serious reasons and the refuse has to be motivated (this doesn’t happen for the touristic visa, which refusal is not motivated).

Where to get back your passport with visa?

The passport will be sent to you with the help of FedEx. At the embassy, after that you have given the visa application, they will ask you to fill out another form where you need to write the address where you want your passport to be delivered and also the name of another person which can take it for you. If you want, you can take it back directly at the FedEx office in Kiev.

Which kind of visa will you get?

The issued visa should be D+C Multi.

Multi = multi entrance
D = Visa for long staying or National
C = Schengen visa

The visa should last 365 days with the exception of the Schengen part (C) which last max 90 days.

For more info on the visa types:

Visas’ database:

When to go to the embassy (also for the transcription)

Monday – Thursday: 9.15 – 13.15 e 15.15 – 16.30
Without appointment.

Wedding procedures

1 For the list of documents given by the Italian Embassy in Kiev (in Italian) visit:

2 How to get the Nulla osta from the embassy:

3 What to do once you have gotten your nulla osta:

4 For to know which documents bring to the ZAGS:

5 Fill out the wedding request form at the ZAGS (translated in English):

6 The wedding day

7 Legalization and translation of the wedding certificate:

Wedding in Ukraine: legalization and translation wedding certificate

The wedding certificate given by the ZAGS during the wedding day, has to be legalized and translated for to be transcripted also in your native country.

Here we will talk about the procedure required for the Italian citizens. For other countries can be different.

This procedure is also required for to get the visa from the embassy.

1 You must bring the wedding certificate to the RAGZ of your city.

RAGZ DonetskDonetsk RAGZ (close to the ZUM)

At the RAGZ you will be asked to fill out some document and then to pay (through bank which is not inside the RAGZ, you can find one at the ZUM)

Once you have done all this they will put a stamp on your wedding certificate.

Required time: few hours.

When to come: in the morning.

Price: about 50 Hryvnia


Now go to Kiev and bring the certificate to the Consular Department of the Ukrainian Foreign Affairs for to the legalization.

The department is different from the one where you brought the Nulla osta.
This time it is located in Рыльский пер. Ryl’skiy per., next to the Cathedral of Saint Sofia.

Legalization wedding certificate, KievEntrance of the department.

In this office you need once again to fill out different documents and to pay in the same way as before. There is a bank next to the department.

In general there are many people, but not all them are there for the same thing. Ask before to make the queue.

This office work expecially for Italy and some other countries ask for to know to which office to go.

Required time: you have your certificate back the same day in the afternoon.

Timetable: bring the certificate from 9 to 12 and get it back from 16 to 17.

Prezzo: about 50 Hryvnia

3 Once your certificate is ready, you can bring it for the translation. This operation has to be done by a translator accreditated by the Italian Embassy. Ask the list of them directly at the embassy (you can send an email).

Required time: Depend on the translator, in general about 1 day.

Price: 50 Hryvnia

In the next post we will talk about the transcription of the wedding in Italy and how to get the visa from the Italian embassy.

Wedding procedures

1 For the list of documents given by the Italian Embassy in Kiev (in Italian) visit:

2 How to get the Nulla osta from the embassy:

3 What to do once you have gotten your nulla osta:

4 For to know which documents bring to the ZAGS:

5 Fill out the wedding request form at the ZAGS (translated in English):

6 The wedding day

Wedding in Ukraine: The wedding day

After you paid and confirmed the wedding day in the ZAGS, you still need to get some few things which are required for the ceremony.

The list with all the required items will be given by the ZAGS in the same day when you confirm your wedding day.

All items will be brought by the best man some minutes before the ceremony with the exception of the rings which are of competence of the future husband.

List of things which best man need to bring

Documents of the couple
Local passport of the Ukrainian citizen.
Passport and immigration card of the foreigner citizen.

A Bottle of Champagne with two glasses
You will drink it at the end of the ceremony.

A traditional Ukrainian towel, on which the future husband and wife should stand on when they exchange rings.

A fresh rose or a small pillow for rings
For to put there the rings during the ceremony.

During the ceremony

The only word you will be asked to say during the wedding is: DA or TAK, Yes!
So even if you don’t speak Russian or Ukrainian there is not problem.
(in Donetsk the ceremony is in Russian in the Western Ukraine for sure will be in Ukrainian)

At the end, you will put 4 signatures on two papers and then you will be official married!

What you get from the ZAGS

At the end of the ceremony you will get:

The certificate of wedding
(on which you will have to work for to get the visa and the transcription to your country )

Your two passports
In Ukraine is a rule to put a stamp on a specific page of the local passport after the wedding with the name of the husband or the wife. Even if you are foreigner, they will not make any exception, they will put anyway a stamp in one of the page for visas.

So in the end is alike if you have a visa for your wife:P

This is all for now, enjoy the beautiful Ukrainian wedding party and after we will talk about visa and legalization…

Happy wedding!

Wedding procedures

1 For the list of documents given by the Italian Embassy in Kiev (in Italian) visit:

2 How to get the Nulla osta from the embassy:

3 What to do once you have gotten your nulla osta:

4 For to know which documents bring to the ZAGS:

5 Fill out the wedding request form at the ZAGS (translated in English):

6 Legalization and translation of the wedding certificate:

ZAGS in Donetsk

ZAGS ЗАГС are administrative offices where, between the other things, it is possible to make the documents for to get marry and the marriage itself.

These offices are divided according to the administrative division of the city.
A person who live in a particular department should go to the ZAGS of the same area.

List of the ZAGS present in Donetsk:

Budennovskiy ZAGS Буденновский ЗАГС

street: Proletarskaya Пролетарская, 9 (this address is not more correct)
NEW address: ul. Gur’evskaya ул. Гурьевская 1
phone: +380622032347

Dvorets brakosochetaniy Дворец бракосочетаний

street: Postysheva Постышева, 32
phone: +380623054593

Kalininskiy ZAGS Калининский ЗАГС

street: b. Shevchenko, б. Шевченко, 52
phone: +380622950443

Kiyevskiy ZAGS Киевский ЗАГС

street: Artema Артема, 138
phone: +380622539042

Kirovskiy ZAGS Кировский ЗАГС

street: Karla Marksa Карла Маркса, 8
phone: +380622770585

Kuybyshevskiy ZAGS Куйбышевский ЗАГС

street: Yermolaya Zhukova Ермолая Жукова 56
phone: +380622539042

Leninskiy ZAGS Ленинский ЗАГС

street: Kuybysheva Куйбышева, 23
phone: +380622660633

Petrovskiy ZAGS Петровский ЗАГС

street: Kompozitorov Композиторов, 26
phone: +380622765189

Proletarskiy ZAGS Пролетарский ЗАГС

street: Bol’shaya Magistral’naya Большая Магистральная, 12
phone: +380622220271

Fill out the wedding request form at the ZAGS

In this post we publish and translate the wedding request form given by the ZAGS which must be filled out by both future husband and wife.

Modulo matrimonio Ucrainaside A

Modulo richiesta matrimonioside B

Side A

This module is composed by a singular paper printed on both sides.
(We wrote side A and B just for to make easier the translation)

Upper part of the page:

On the right you have to write: name, patronymic and surname.

Under it on the left, there is written:
The appointment for the registration is (day, month, year)
The wedding was registered (day, month, year) Act number.

(Here you don’t have to write anything, this part is for the ZAGS)

Body of the page:

Request of wedding registration

The area called ВІН is for the man and ВОНА for the bride.

1 Surname
2 Nome
3 Patronymic
4 Birthday and age
5 Place of birth (city, village, rayon, oblast’, country)
6 Citizenship

7 Military conscription
In this part you are requested to write if you did the military conscription or not.
(probable it is important only for Ukrainian citizenship)

8 Family status (Single, Widow, Divorced)
If divorced, write the name of the document that prove it.
Number and date of the document which prove your wife/husband died.

9 Place of residence
(Full address with zip code)
Zip code
building and flat number

10 Identity document
Series and number
Released by and when

At the bottom of the page:

There are not obstacles for the wedding celebration. We want to get marry and
we ask to register our wedding according to the law.

After the wedding we want the following surnames:
(Here you are requested to write your surname after wedding. Man on the right and woman on the left)

The last few lines are to be filled out by the ZAGS.

Side B

We know about the consequences of the wedding.
We take the responsibility to inform each other about our medical conditions.
We know our right and duties as future husband and wife and parents.

We are aware about the consequences that false information can bring.

We ask to register our wedding with ceremony/without ceremony.
(write the date)

We agree/don’t agree to exchange medical documents about our health conditions.

Signature, before the man and then the woman.

At the bottom of the page:
Write you phone numbers.


At the ZAGS you will find also some filled out sample of this form. From it you can take the answer you need.


This form is the one given in Donetsk. It should be the same for every city but we can’t be sure about this.

Wedding procedures:

1 For the list of documents given by the Italian Embassy in Kiev visit: (in Italian)

2 How to get the Nulla osta from the embassy:

3 What to do once you have gotten your nulla osta:

4 For to know which documents bring to the ZAGS:

5 The wedding day

6 Legalization and translation of the wedding certificate: